This is the "Physical material" page of the "Legal deposit" guide.
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State Library of South Australia Government Ministers State Library of South Australia
This guide introduces the concept of legal deposit, interprets the relevant legislation and provides direction for South Australian publishers of physical and born-digital materials.
Last Updated: Oct 20, 2014 URL: http://guides.slsa.sa.gov.au/legaldeposit Print Guide RSS Updates

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Benefits of legal deposit

The State Library commits significant resources to preserving legal deposit material. Publications are housed, conserved and stored under best practice preservation conditions and are accessible in our Somerville Reading Room under strict supervisory conditions.  These provisions ensure the longevity of publications for future generations of researchers.

Publications are catalogued to the State Library catalogue and records are accessible through Trove, the National Library's online catalogue. Records are accessible via search engines such as Google, allowing researchers from all over the world to gain information about publications.

Legal deposit publications are not available for Inter-Library Loans so are always accessible to the general public visiting the Library.

 

Legal deposit contacts

Postal lodgments at SLSA:

Newspapers, journals, magazines, annual reports and newsletters:

Legal Deposit Collection Processing (Serials), State Library of SA, GPO Box 419, Adelaide SA 5001

All other publications (books, AV etc)

Legal Deposit Collection Development, State Library of SA, GPO Box 419, Adelaide SA 5001

All SLSA enquiries

Collection Development Telephone (08) 8207 7281 Fax (08) 8207 7247 legaldeposit@slsa.sa.gov.au

Lodgment at the National Library of Australia

Legal Deposit Unit, National Library of Australia, Canberra ACT 2600
Telephone (02) 6262 1312  Fax (02) 6273 4492 legaldep@nla.gov.au

Deposit may also be required at the Parliamentary Library of South Australia.

Please contact them for further advice:

The Parliamentary Librarian, Parliamentary Library, Parliament House, Adelaide SA 5000
Telephone (08) 8237 9398 Fax (08) 8212 1797 ILL@parliament.sa.gov.au

For lodging items in other states, see the National Library's guide to legal deposit in Australia.

 

What is legal deposit?

Legal deposit is a statutory provision that requires publishers to lodge copies of their publications with designated libraries. Many of the great libraries of the world, including the Library of Congress and  the British Library, are repositories for legal deposit publications.

In South Australia, the legal deposit provisions are encompassed within section 35 of the South Australian Libraries Act 1982. This requires South Australian publishers to deposit a copy of all their publications, including every issue of a periodical or newspaper,  free of charge to the State Library of South Australia and the Parliamentary Library. Additionally, the Commonwealth Copyright Act 1968 requires publishers to deposit their publications at the National Library of Australia.

Legal deposit ensures preservation of South Australia's published heritage for researchers now and in the future.

Currently, in South Australia, legal deposit applies to physical items, including audio-visual and electronic publications distributed on physical media such as CD-ROM. For information on lodging material on the Internet or distributed via email or other electronic means, see the Born-digital materials section of this guide.

 

Legal deposit in the State Library of South Australia

Who - 'publishers' are commercial publishers but also private individuals, clubs, churches, societies and other organisations responsible for publishing a work in South Australia. This does not include the works of South Australian authors published by an interstate or overseas publisher. Legal deposit does not apply to authors, retail outlets or printers if they are not also the publisher.

What - 'publications' are those deemed to be available to the general public either by sale or by free distribution. Legal deposit applies to the following printed material - books, newspapers (all editions and issues), magazines (all issues), journals (all issues), pamphlets, maps, plans, charts, tables and printed music. The Act was amended in 1989 to include audio-visual formats so legal deposit also applies to CDROMs, DVDs, CDs, records, cassettes, film, video or audio tape or disks.

Subsequent editions of a work fall under the requirements for legal deposit if they contain additions or alterations to content or title information or if the publisher changes.

Items need to be the 'best copy available'. For example, if deluxe/hardback and paperback copies of a book are available to the general public, the deluxe/hardback edition must be deposited.

When - material should be lodged within one month of publication.

Where - publications can be posted to the Library or dropped into the Information Desk during Library open hours.

 

FAQs

Does legal deposit affect copyright? No. Copyright protection is granted automatically in Australia from the moment a work is created. Creators of works held by the Library retain their copyright. The Library provides access under the terms of copyright. See the Australian Copyright Council for author/publisher copyright advice.

My work is published in NSW. Do you require a copy? No. South Australia's legal deposit regulations do not apply to material published outside the state. Please see the National Library's information on legal deposit requirements for other states. If works contain relevant South Australian content, we may acquire a copy through purchase or donation if it meets our criteria. Please do not send your items unless you have contacted us first.

My work does not have an ISBN/ISSN. Do I have to lodge it? Yes. Works with and without ISBNs/ISSNs should be lodged if they are available to the general public. ISBNs/ISSNs are not affilitated with legal deposit or copyright but will aid in the discovery of your material. If you wish to acquire one, contact the ISBN Agency within Thorpe-Bowker.

Will SLSA forward a copy to the National Library for me? No. SLSA is subject to standard Australia Post costs and does not have adequate funds to do this.

Can I lodge multiple copies at SLSA? Yes but, as only one is legally required, the other copies will be subject to evaluation as per standard donations. A second copy may be placed in our SA Ready Reference Collection on open access, in any other collection deemed appropriate or will be returned to the donor if not required.

Will my lodgment be acknowledged? Publishers lodging material at the Information Desk will receive a receipt. For posted material, publishers of serials will receive a receipt for the first issue only. Publishers of other material will receive a receipt itemising individual titles. Special arrangements may be made with major publishers regarding receipts to save Library resources. If you are in doubt as to the progress of your lodgment, check the catalogue.

How do I find out about new legal deposit titles? You can subscribe to our RSS feed on new South Australiana resources which lists all the South Australian material added in the last fortnight including legal deposit, donations and purchased items.

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